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This Policy explains when and why we collect personal information about people who:
It also describes how we use your data, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
Who are we?
Mint Creative Ltd are a creative design agency who offer design, print and web services.
How you can contact us
Any questions regarding this Policy and our privacy practices or if you wish to exercise any of your rights under Data Protection legislation in the UK, you can contact us either in writing to Mint Creative, 178 Edward Street Brighton BN2 0JB or by email at dataprotection@mintcreative.com.
How do we collect information from you?
We obtain information about you when you use our website, for example, when you complete the contact form, when you sign up for our newsletter or engage with other forms within our site, or directly from you when you contact us through any other means to enquire about our services or become a client of ours.
Clients of Mint Creative
When we work with our clients we maintain a basic set of information, i.e. Name, company name, contact and invoicing addresses, email addresses, telephone number and details of the services that you engage with us.
Client Communications Data
As a company that provides communication services we often process data relating to individuals that have consented to receiving information on goods or services that are of potential interest to them. The personal data that we process includes names, addresses, email addresses, profiles and preferences in relation to the goods or services that are of interest and purchase histories.
Job Applicants
The data we process from job applicants includes name, address, telephone numbers, email addresses, career history, references and other details that may be included in CVs. We will only process health related data if this data is provided to us by a job applicant.
We may use your information to:
| Type of Data Held | Retention Period & Reason | Legal Basis for Retention |
|---|---|---|
| Clients of Mint Creative | 7 years from the fulfilment of our services to your organisation based on the time limit determined by section 5 of the Limitation Act 1980 and a small period of time to support administration. | We rely on a legitimate business interest to process this data as follows: To provide new service updates to recent clients*; To maintain records of contractual matters. |
| Clients Communications Data | This data is deleted following the fulfilment of the contractual obligations that Mint Creative holds with our clients. | We rely on a the informed consent of the data subject for the processing of this data Data subjects have the right to unsubscribe at any time using options available to them via the emails they receive and the communication preferences available within their personal online accounts (where applicable). |
| Job Applicants Data | This data is retained for a period of 12 months following the conclusion of the job selection process to which the applicant applied. | We rely on a legitimate business interest to process this data to support the job selection process and any subsequent reviews of management decisions taken during a job selection process. |
* Note that we will always provide an easy option to unsubscribe from any communications that you might receive from us concerning our products and services. See ‘Your Choices’ below for further information.
Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Third-Party Service Providers working on our behalf: we may pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example, to process donations, provide print services and send out mailings on your behalf).
However, when we use third-party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure, to not to use it for their own direct marketing purposes and to delete it following the fulfilment of their services to us. Please be reassured that we will not release your information to third parties beyond the company for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
We may transfer your personal information to a third-party if we’re under a duty to disclose or share your personal data in order to comply with any legal obligation or to enforce or apply our terms of use or to protect the rights, property or safety of our supporters and customers. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.
Your choices
You have a choice about whether or not you wish to receive information from us. We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted.
You can change your marketing preferences at any time by contacting us at the address provided in the ‘How To Contact Us’ section above or by clicking ‘unsubscribe’ at the bottom of all of our email marketing communications.
How you can access and update your information
The accuracy of your information is important to us. You have the right to request a copy of the information we hold about you so that you can ensure its accuracy. You can do this by sending an email or writing to us at the address provided in the ‘How To Contact Us’ section above.
Right to erasure
You have the right to request for us to erase any data we hold on you. You can do this by sending an email or writing to us at the address provided in the ‘How To Contact Us’ section above.
Security precautions
We use up-to-date data storage and security techniques to protect your personal information from unauthorised access, improper use or disclosure, unauthorised modification or unlawful destruction or accidental loss.
All our employees and any third-parties we engage to process your personal information are obliged to respect the confidentiality of your information. However, the transmission of information via the internet is not completely secure. Although we will do our best to try and protect your information, we cannot guarantee the security of your information transmitted to our website; any transmission is at your own risk.
Our marketing databases, cloud document storage, email systems and this website are all administered centrally but may be hosted by third-party providers. Details of these providers and of the various security measures Inspiring People HR uses to protect your information and employee information are available upon request.
Links to other websites
Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
Review of this Policy
We keep this Policy under regular review. This Policy was last updated in May 2018.